Posted: November 25th, 2013 | Author: Andy Reiman | Filed under: Historical Preservation | Tags: 100 Milestone documents, historical preservation, National Archives | No Comments »
While a lot of attention has been focused on a certain government website lately, you may not have seen http://www.ourdocuments.gov. Our Documents – 100 Milestone Documents contains the list of documents plus a link to each documents’ texts and original scans. You can immerse yourself for hours. ”These documents reflect our diversity and our unity, our past and our future, and mostly our commitment as a nation to continue to strive to “form a more perfect union.” The documents also represent excellence in document digitization.
Complete List of Documents
Please note that you can always use the thumbnail images at the top of every page to navigate directly to any of the 100 Milestone Documents.
Posted: August 9th, 2013 | Author: Andy Reiman | Filed under: Hardware Review, Scanning Software | Tags: scanner, xerox workcentre | No Comments »
A little over a week ago, a German computer scientist made an interesting discovery. David Kriesel scanned a construction plan on a Xerox Workcentre and then printed the document. Although the plan appeared to be perfectly reproduced, he noticed that it contained incorrect numbers. The plan said one room was 22 square meters, when the adjacent and visibly larger room was only 14 square meters. The Xerox Workcenter changed the numbers during the scanning process.
Read the following article from the Font Feed for detailed information about the discovery of the software flaw. Thinking about the implications in the real world are worrisome.
Xerox has announce that it will release a software patch to address the issue. The company announced that the flaw only occurs when the default settings are changed. In this case, when users change the resolution to a lower setting to reduce the file size, the error can occur. The actual error is part of the Jbig2 compression standard that allows for character substitutions to occur.
Read this article from the BBC that describes the actual problem and Xerox’s reaction.
Posted: July 30th, 2013 | Author: Andy Reiman | Filed under: Disaster, Thoughts | Tags: disaster recovery, lost documents, scanning | No Comments »
This morning, one of my friends asked me a simple question. What is your enemy (in business)? After giving it some thought and discussion, I realized that my enemy is lost documents.
60% of companies that lose their important business documents in a disaster will shut down within 1 year. Disasters are man-made and natural. Common disasters that destroy paper files include fires, floods, hurricanes, tornados, and earthquakes. Less common, but still a risk are CBRN event. A CBRN event is a disaster resulting from chemical, biological, radiological, or nuclear. This is not far-fetched to imagine. A CBRN could be a train derailment that releases a cloud of chemicals and explodes. It could be a flu epidemic that prevents employees from going to the office and accessing files.
Collapse at Local Record Storage Facility in 2012. Image courtesy of Prince George’s County Fire/EMS Department, Mark E. Brady, Chief Spokesperson, 240-508-7930
Think about your own company. What would be the effect if you no longer had access to your customer files, vendor files, contracts, other financial records, employee records, board meeting minutes, and tax filings? If the IRS requests an audit, and if you can’t provide the auditor with a copy of your documentation, you could be exposed to huge financial liability.
My defense against lost documents is scanning. Depending on your situation, different scanning strategies apply. Employees who work with a small amount of paper records every day would benefit from having a desktop scanner such as the Fujitsu ix500 (http://www.fujitsu.com/us/services/computing/peripherals/scanners/scansnap/scansnap-iX500.html). Employees who scan even less should be encouraged to use a central scanner/copier/printer. For organizations that are too busy to scan themselves, you should consider outsourcing your scanning to a company like mine. All business that survive long enough will experience a document disaster. Talk with me about a strategy that will work for your organization.
Posted: July 22nd, 2013 | Author: Andy Reiman | Filed under: Scanner Review | Tags: app, Genius Scan, Iphone, mobile scanning | No Comments »
I first reviewed Genius Scan for Iphone in 2011 and I already loved the app. It is integrated with cloud storage platforms such as Dropbox, and it works seamlessly with my note taking application, Evernote. Those things have not changed.
Much improved is the capture interface. This is the screen you see right after you take the picture of the document. The app already does a great job of adjusting for perspective. But fine adjustments used to be difficult if you had big fingers. That is all fixed. Now it is very easy to get the dial in the shape of the document to get near-perfect scans every time.
This app is a Modern Image Recommended Best Buy!
Posted: July 15th, 2013 | Author: Andy Reiman | Filed under: Historical Preservation | Tags: historical archiving, scanning, UGA, University of Georgia Library | No Comments »
The Scan Man actually worked for the University of Georgia Library as an undergrad at the main Athens campus. The library is an exceptional example of a university library and a great deal of the artifacts are now online. http://dlg.galileo.usg.edu/
The Digital Library of Georgia is very well organized and accessible to researchers and casual readers alike. Below are a few examples showing historical photos of Savannah, GA.
Home of Gen. A. R. Lawton
Scene on Bull St. in Savannah, GA
Photo from the Victorian Age in Savannah, Georgia
Posted: July 8th, 2013 | Author: Andy Reiman | Filed under: Medical, Uncategorized | No Comments »
Confirming what the Scan Man has seen in the field, D.C. doctors don’t like electronic medical record systems. Maryland and Virginia don’t fare much better.
From Jordan Robertson - Jun 25, 2013 12:02 PM ET Bloomberg.com,
Going Paperless With Patients
Visiting the doctor’s office can be an exercise in total recall: How has your health changed in the past year? Which medications are you taking? What’s your family’s health history?
Imagine not having to recount any of that. That’s one benefit of electronic medical records, which can provide physicians comprehensive access to your vital data with the click of a mouse.
These digital files can help make your medical care safer. Doctors can more easily check new prescriptions against existing ones for dangerous interactions, for example. Of course, technology is never perfect and patients should make sure their records are accurate.
Depending where you live in the U.S., your medical records may still be stuck in the 20th century. Some states, such as Connecticut and New Jersey, have some of the lowest adoption rates of basic electronic medical records in the country. Others, such as Massachusetts and Minnesota, have some of the highest. See how high tech your health care is.
In 2012, 22.4 percent of the District of Columbia’s office-based doctors used basic electronic medical records. That’s significantly lower than the national average of 39.6 percent.
Separately, in the same year, 51 percent of physicians there actively used systems for electronically prescribing medications, a process that can reduce transcription errors.
Read the complete report here, with all states ranked.
Posted: June 19th, 2013 | Author: Andy Reiman | Filed under: Announcements | Tags: GCAAR, Greater Capital Area Association of Realtors, Realtor Fest, scanning | No Comments »
The Scan Man is looking forward to joining Virginia, Maryland and DC Realtors at the Greater Capital Area Association of Realtors’ Realtor Fest 2013. We will be exhibiting at this day of continuing education and networking. We will be looking for you on July 23, 2013 at the Bethesda North Marriott. Agents will receive up to 9 hours of continuing education credits from MD, DC and VA.
Posted: June 17th, 2013 | Author: Andy Reiman | Filed under: Historical Preservation | Tags: NARA, Today's Document, Watergate | No Comments »
The best part of being the Scan Man is working with rare historical documents. The US National Archives has one of the best collections in the world. Here’s Today’s Document.
Document for Today, June 17th:
Security Officer’s Log of the Watergate Office Building Showing Entry for June 17, 1972
Security Officer’s Log of the Watergate Office Building Showing Entry for June 17, 1972, 06/17/1972 (ARC Identifier: 304970 ); Collection RN-SMOF: White House Staff Member and Office Files (Nixon Administration), 01/20/1969 – 08/09/1974; Records of the Watergate Special Prosecution Force, 1971 – 1977 ; Record Group 460; National Archives and Records Administration.
During the early hours of June 17, 1972, Frank Wills was the security guard on duty at the Watergate office complex in Washington, DC.. This log shows that at 1:47 a.m. he called the police, who arrested five burglars inside the Democratic National Committee Headquarters. Investigation into the break-in exposed a trail of abuses that led to the highest levels of the Nixon administration and ultimately to the President himself. President Nixon resigned from office under threat of impeachment on August 9, 1974.
Posted: June 14th, 2013 | Author: Andy Reiman | Filed under: Document Formats, Search and Retrieval Software | Tags: Acrobat, Fix PDF Search, PDF, Windows 7 64-bit | No Comments »
The Scan Man has run into several clients recently who complained that they were not getting any search results when looking for text contained within searchable PDF’s. The common thread was that they were all using Windows 7 64-bit Search.
Brooks Duncan, publisher of the Document Snap blog, has a great test and solution. The Scan Man has applied the fix to about a dozen machines. Today, I installed the solution on 2 Macs in the Windows partition, and it worked great. From the Document Snap blog:
What Is The Problem?
Windows 7′s search capabilities are pretty good, but for some reason the 64-bit has a problem indexing PDF files. Windows Search uses something called an iFilter to help it index files, and the PDF iFilter for 64-bit Windows is missing. (This probably applies to 64-bit Vista and 64-bit XP too).
Here is how to tell if you have the problem:
- Click on the Start Menu and choose Control Panel
- Change View By to Small Icons and click on Indexing Options
- Click on the Advanced button
- Click on the File Types tab
- Scroll way down to pdf and you will probably see Registered IFilter Is Not Found
If you see that message, you have the iFilter problem. Visit the DocumentSnap website for the complete instructions for installing the Adobe IFilter. The process takes about 4 minutes and is very easy.
Download the Fix from Adobe: http://www.adobe.com/support/downloads/detail.jsp?ftpID=4025
Posted: May 13th, 2013 | Author: Andy Reiman | Filed under: Document Management, Hardware Review, Personal Papers | No Comments »
The Scan Man has some up close and personal experience with the Kodak i920/i940.
i940 with Documents
The scanner is far faster than you would expect from its small size. The footprint is tiny and this is truly small enough to carry to appointments or on a business trip. I find the image quality to be excellent. Utilizing Kodak Smart Touch to pre-configure up to 9 pre-sets, you can scan just about anything. For the small business person, it is very good for handling business card scanning. The scanner has a small tray that will hold up to 20 cards. As of this moment (software included with scanners changes all the time), Presto Biz Card reader software is included for free and it works efficiently with the scanner. Presto Biz Card Reader normally retails for $69.95.
On a scale of 1-10, 10 being best, this scanner rates a 9. This is a Modern Image recommended Best Buy.