Modern Image - Document Scanning

Document Scanning

Why start scanning?

SIGNIFICANT COST REDUCTIONS Most organizations who start scanning do so to realize significant cost reductions, particularly those associated with:

Photocopying
Faxing
Physical storage space
Shipping
Expenses
Employees
Overtime
Courier services
Administrative costs (such as filing and retrieving)

LEGAL COMPLIANCE Additionally, organizations of all sizes now must comply with laws such as the Health Insurance Portability and Accountability Act (HIPAA) and Sarbanes-Oxley, and FOIA requests or audits. Many of these regulations provided an initial grace period for smaller businesses, but the time to comply is now at hand. This has created a need to implement document retention policies and strategies and to seek technology that can help manage all business information more efficiently.

DISASTER RECOVERY We are living in a time when there is an unprecedented number of natural disasters including tsunamis, hurricanes, earthquakes and tornadoes. When taken in concert with man-made disasters including fire or terrorism, large, medium and small businesses are greatly impacted. Unless the organization has a fully implemented disaster recovery plan, it is likely its operations will be shut down. Inc. Magazine reported “that 75 percent of SMBs (Small and Medium-Sized Businesses) have no disaster recovery plan and that 40% never reopen after a disaster.” According to market analyst firm, Gartner Group, “50 percent of SMBs will go out of business within three years if lost data can not be recovered within 24 hours.”

These staggering percentages are forcing SMBs to consider digitizing their paper information assets for ready retrieval, while storing paper off-site to ensure the physical protection of their information and ensure business continuity, should they experience a data storage disaster.

Modern Image will provide you with a free analysis and quote. Contact us at (703) 286-7735 or info@modernimageusa.com.

Don't know where to start?
Contact us and we can jointly determine if your scanning needs can be met internally or if Modern Image can scan your paper for you.

Scanning Services Available:

Document scanning is our specialty! No matter what you need, we will provide you with high quality service at a very competitive price. Services include:

Rapid scanning turn-around
Document pickup and delivery
Document preparation
Coding
Indexing
Optical Character Recognition (OCR)
Barcode reading and zonal OCR
Forms Processing
Conversion to any format, including PDF, PDF/A, TIFF, and JPEG
Output to any document management system
Output to any records management system
CD/DVD creation and duplication
Secure shredding and recycling

Scanning yields many benefits!

Provide faster access and retrieval of documents associated with customers, members, employees, and transactions to improve customer service and expand their competitive advantage.
Reduce risks of misplacing or losing critical business documents.
Track access and manage information more efficiently to assist with regulatory compliance related to the protection, retention and privacy of information.
Leverage the internet to enable better business to business communication and better business to consumer communication.
Provide remote access to corporate information helps facilitate mobile workers.

Modern Image reads barcodes