Don’t Be A Victim. Prepare For Disaster

Posted on: August 26, 2011

Studies have shown the most businesses that lose their documents to disasters like hurricane Iris will be shut down within 3 years.  It is very hard to recover without your customer files, employee files, financial records, and other important business documents.  The Scan Man assembled a complete list of documents you should be protecting.

These documents should be scanned and converted to PDF, and stored online.

Business Records

  • Incorporation Documents
  • IRS Documents
  • Copyright / Trademark Records
  • State and Federal Tax Filings
  • Business Insurance Documents
  • Intellectual Property / Non-Compete Agreements
  • Accounting Records
  • Personal Timesheet and Expense Records
  • Vendor Contracts
  • Employee Files (Contracts, Reviews, Benefits, Compensation Agreements, Separation Records)
  • Checks
  • Job Descriptions / Applications
  • Client Files

Personal Records and Photos

  • Birth Certificates
  • Social Security Cards
  • Passports
  • Drivers Licenses / Photo IDs
  • Mortgage Papers / Land Deeds
  • Rental Agreements
  • Life Insurance Documents
  • Health Insurance Cards
  • Tax Returns
  • Major Donation Receipts
  • Financial Records (Stocks, Bonds, Investments)
  • Wills, Guardianship, Trust Documents
  • Car Titles and Registrations
  • Major Purchase Receipts (along with photos of items)
  • Medical Records (Health History, Immunization Records)
  • Military Records
  • School Transcripts
  • Marriage / Partnership Certificates
  • Death Certificates
  • Employment Contracts
  • Military / Intelligence Clearance Documents
  • Major Life Event Certificates (Baby Naming, Confirmations, Bar Mitzvahs)
  • Legal Records
  • Loan / Banking Records
  • Appraisal Documents