CONTRACT HOLDER | GS-03F-060GA
703-286-7735703-286-7735

Government Document Scanning

Modern Image provides document scanning services and document scanning hardware, and document management software to Federal Government, State Government, and Local Government.  We have extensive experience managing small and large scanning projects for our government clients.  We offer free estimates for every project.

Our document scanning, photo scanning, and slide scanning services are available on our GSA Schedule:

  • SPECIAL ITEM NUMBER: 51-506 – DOCUMENT CONVERSION SERVICES
  • CONTRACT NUMBER: GS-03F-060GA
  • CONTRACT PERIOD: APRIL 20, 2017 THROUGH APRIL 19, 2022
  • BUSINESS SIZE: SMALL

SIN 51-506 – Document Conversion Services

Modern Image offers complete Document Conversion Services (also known as Document Scanning Services, Document Imaging Services, and Document Digitization Services), Photo Scanning Services, and Slide Scanning Services.

A physical piece of paper is made up of 2 “pages” for pricing purposes.

Service Item “Document Scanning” Includes:

  • Pick up documents/photos/slides within the DC Metro Area, including Northern Virginia, and the surrounding counties in Maryland.
  • Moderate Document Preparation such as staple and paper clip removal.
  • Scan documents up to 8.5” x 14”, in good condition, with high speed, auto-feed scanner, black and white, 300 dpi.
  • File name of 60 characters or less.
  • 100% quality assurance to ensure proper rotation and proper cropping. Small defects, such as a ½ inch dog-eared page, will not be repaired.
  • Creation of 1 PDF per folder.
  • Does not include returning originals or shredding. Documents are not reassembled.

Service item “OCR” or Optical Character Recognition, produces a “searchable” PDF.  OCR only works with typewritten text.

Service item “Small File Indexing” is charged for naming files of 15 pages or less.

Service Item “Photo Scanning – Front” Includes:

  • Scan loose photos, up to 8×10, in color at 600 dpi.
  • Name scanned photos using sequential number.
  • Does not include pick up or delivery.

Service Item “Photo Scanning – Back” Includes:

  • Must be purchased with “Photo Scanning – Front”.
  • Scan back of loose photos, up to 8×10, in color at 600 dpi.
  • Name scanned photos using sequential number.
  • Does not include pick up or delivery.

Service Item “Slide Scanning” Includes:

  • Scan 35mm slides, in good condition, in color at approximately 4000 dpi
  • Name scanned slides using sequential number.
  • Does not include pick up or delivery.

Our facility is secured for scanning sensitive documents such as medical records and personnel records. Security starts with our employees who are all screened and regularly trained on their security responsibilities. We maintain and constantly reassess security threats in our Risk Management Plan. Our facility is windowless and safely located in a central Tysons office building. The facility is secured by burglar alarm and key card access, and is under constant video monitoring. Data is always encrypted.

Conveniently Located In Tysons Corner, VA

Our facility is secured for scanning sensitive documents such as medical records and personnel records. Security starts with our employees who are all background checked and regularly trained on their security responsibilities. We maintain and constantly reassess security threats in our Risk Management Plan. Our facility is windowless and safely located in a central Tysons office building. The facility is secured by burglar alarm and key card access, and is under constant video monitoring. Data is always encrypted.

We Are a Great Subcontractor!

We have a proven track record of helping Government Contractors meet their contacting requirements by providing high quality scanning services at a competitive rate. We are great communicators and provide weekly written performance reports.

Schedule a Free, In-Person Estimate

Contact us online to schedule your free, in-person estimate with Modern Image USA.