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Digital Medical Records Mandate

Posted on: October 26, 2016

A few years back, the American Recovery and Reinvestment Act was passed. This act required that all public and private healthcare providers to adopt and demonstrate the meaningful use of electronic medical records by January 1st of 2014. If they were unable to do this, they would lose their existing Medicaid and Medicare reimbursement levels. Because of this act, the use of electronic medical and health records has been widely adopted throughout the entire world.

What is “Meaningful Use?”

Meaningful use refers to digital medical or health records that:

  • Improve the quality, efficiency and safety of medical services and help to reduce health disparities.
  • Improve care coordination
  • Improve population and public health
  • Engage patients and their family
  • Maintain the patient’s privacy and security

Financial Incentives

In order to encourage healthcare providers to use digital medical and health records, the American Recovery and Reinvestment Act provided numerous financial incentives. However, not implementing meaningful use of electronic medical record systems by 2015 were penalized with a one percent reduction in Medicare reimbursements.

Job Growth

The push to have more healthcare providers implement electronic health records hasn’t just resulted in better healthcare service for their patients. It’s also had a big impact on an interdisciplinary field of study known as health informatics.

Health professionals that boast the skills and knowledge required to develop, implement and manage IT software and applications related tot he medical field have already been in high demand for the past decade. That field is expected to see even more growth due to the American Recovery and Investment Act.

For example, in 2014, the U.S. Bureau of Labor Statistics predicts a 12 percent rate of growth over a ten year period in positions related to health informatics, such as medical records information technicians, computer support specialists and computer systems managers.

Digitizing Your Medical Records

If you are still in the process of transitioning to an electronic medical record system, then you’ll need to digitize your physical medical records and health documents. At Modern Image, we will securely scan all of your medical documents and digitize them, ensuring that the digital versions of your documents retain the quality of the originals. The following are the steps we take in the digitizing process:

  • We will pack all of your medical documents and transfer them to our secure scanning facility, which has been independently audited for HIPAA compliance.
  • We will use production-grade Kodak scanners to scan all of your medical documents, checking the quality of each single one.
  • We will categorize and index the documents based on your specifications so that they will be easy to organize and access.
  • We will output your documents to PDF and then upload them to your electronic medical records system.
  • We can shred your physical documents securely if needed once they have been digitized.

For more information about our digital medical record process, be sure to contact us at Modern Image today. Our scanning and uploading process will allow you to demonstrate meaningful use.