Scan Man Review of Kofax Express

The Scan Man uses several scanning applications within our Scanning Service Bureau, and Kofax Express has been a terrific addition.  Kofax Express is an enterprise-class scanning application at a very reasonable price.  The vast majority of features one would possibly need for heavy duty scanning are included.  The only ding is on the lack of post processing editing capability, however there are 3rd party developers who readily offer these functions as a plug-in to Kofax Express.  Kofax Express makes it easy for anyone to scan, organize and store documents, at speeds that make short work of batches big and small. Easy enough for beginners, powerful enough for pros; let Kofax show you the new Express route to document scanning.

Pros: Powerful, easy to use, bundled with VRS, feature-rich, regular vendor product updates, wide variety of scanners supported, value priced

Cons:

View this brief video about Kofax Express to get a good overview of capabilities.

OVER 100 EXPORT CONNECTORS

Kofax Express now supports the export connectors and API of Kofax Capture. Kofax Express has access to the over 100 export connectors written by Kofax, Kofax Partners, and Customers. These include exports to FileNet, Content Manager, SharePoint and Oracle to name a few. Rest assured with the flexibility and support of the Kofax export capabilities users can send documents and data to any repository, archive, system of record, or process engine.

VALIDATION SCRIPTING

Administrators can now create custom validation scripts leveraging VB.NET. Whether the scripts will be used to format data, check or validate results, enforce business rules, or pull data from multiple database sources, the powerful validation scripts of Kofax Express ensures more timely and accurate data is captured and delivered from Kofax Express. Validation scripts are easily reusable and can be applied to a specific field or the entire form.

INTUITIVE AND USER FRIENDLY INTERFACE

Kofax Express utilizes the same interface as Microsoft Office 2007 applications, with the most commonly used commands and features readily accessible from a ribbon bar atop the screen. Scanner operators can keep their eyes on their work and easily invoke numerous Kofax Express features with a single click of the mouse, resulting in quicker adoption and greater productivity gains.

HIGHEST IMAGE QUALITY

Innovative SmoothView™ technology enables you to manipulate multiple document images with ease. Find, replace, gather, zoom, divide, rotate, swap, order and place document images in ways you never could imagine with a stack of paper. Also, with the included Kofax VRS, your images will look better than their paper originals without any pre-scan document preparation or fiddling with scanner controls.

ZONAL RECOGNITION

Kofax Express automatically extracts index field data from documents using OCR, ICR, and bar code recognition technologies. Users can train Kofax Express to locate the key index information in a document and Kofax Express will automatically remember that location and extract the data from future documents, which reduces the time it takes to process documents and makes indexing much easier for users.

RUBBER BAND RECOGNITION

Kofax Express users can now easily index documents by selecting the content in the document with their mouse whether it is text, handprint or bar code data. Kofax Express automatically populates the index field with the information highlighted by the user, saving keystrokes and making the indexing of documents faster and easier.

BAR CODE CAPABILITIES

The enhanced bar code engine in Kofax Express can read most commonly used 1D and 2D bar codes, even those obscured with stamps, handwriting or coffee cup stains. Scanning in color improves accuracy further, allowing flawless decoding of bar codes at low resolutions (100 or 150 dpi). Kofax Express detects bar codes wherever they are placed on a page, even when they are skewed at angles.

WATCHED FOLDER

Kofax Express automatically processes images (TIFF, BMP, JPEG and PDF) uploaded to a watched folder as if they were delivered from a scanner. This feature enables Kofax Express to process images from sources such as MFPs, faxes and saved images, giving you a single interface to your back end repository for all images from all sources.

SEARCHABLE PDF

The Searchable PDF feature includes live text with PDF images, enabling users to easily and accurately search for information in PDF documents.

 

IMAGE COMPRESSION

Image compression captures crisp, clear color images while delivering the small file size of black and white images, allowing quicker downstream processing and improved process efficiency.

 

RECOGNITION CAPABILITIES

Kofax Express supports leading recognition capabilities for processing text with Optical Character Recognition (OCR), handprint with Intelligent Character Recognition (ICR), data from bar codes, and MICR lines on checks. These recognition capabilities ensure that data can automatically be read from the document and applied to index fields reducing the cost of processing a document and human touch points.

SCALABLE

Kofax Express can be expanded to support multiple workstations and scan stations working together as volumes increase. This makes the system scalable for customers who need to start with a single station but rapidly realize additional scan stations and even workstations for offline processing are required due to increased demand or need for accelerated processing times.

POINT-AND-CLICK RESCAN

When a page is scanned with a folded corner, or a forgotten sticky note still affixed, or a double-feed that escaped detection, there is no choice but to rescan. In these instances, the “Pointand- Click Rescan” option makes the process as painless as possible by inserting the rescanned document in the correct position in the batch without rescanning the entire batch.

FLEXIBLE DOCUMENT SEPARATION

Kofax Express can separate groups of documents automatically, eliminating the need to scan documents one at a time. Just fill your auto document feeder (ADF) to its capacity and Kofax Express will divide the batch into individual document groups automatically based on patch codes, bar codes or inserted blank pages. Kofax Express allows you to process documents faster than ever before by keeping your scanner in continuous operation while it handles the separation chores for you.

SHAREPOINT SUPPORT

Tight integration with Microsoft SharePoint enables Kofax Express to index, classify and deliver documents and data into SharePoint for easy and fast retrieval. Kofax Express also supports direct integration with Kofax Capture and provides an export API for custom or advanced export use cases.

POST-SCAN PROCESSING WITH KOFAX VRS CORRECTIONS

If Kofax Express encounters a poor quality document it can’t convert into a legible image, it doesn’t shut down the scanner and wait for a fix. Instead, its Kofax VRS Corrections feature reserves the image for later inspection and correction by the scanner operator without needing to rescan the document. Kofax Express retains enough information from the original that the operator can manually correct the image after scanning completion, allowing the scanner to run without pause.

VISUAL UNDO HISTORY

Everyone relies on the Undo button. But undo enough steps and it’s easy to lose track of where you’ve come from, what was undone and what can be redone safely. That’s why Kofax Express includes a Visual Undo History feature that shows the sequence of processes that were done – or undone – on any document image.

OPTIMIZED FOR HIGH PERFORMANCE

Kofax Express was designed to take full advantage of the latest processing technologies in your computer. By enabling multiple scan and image processing functions to run simultaneously, Kofax Express drives your scanner at rated speed, resulting in the highest throughput possible.

BACKGROUND EXPORT

Background Export goes hand in hand with Searchable PDF and image compression. By processing these file types in the background, the scan operator can continue to scan productively in the foreground. Background export is also useful for large standard PDF or TIFF exports.

DATABASE LOOKUP

With the Database Lookup feature, the value entered in one index field triggers a database search to fill the other fields automatically, accelerating the indexing task while delivering greater accuracy.