Document Scanning

Serving Virginia, Maryland, & Washington, DC

Looking for a better way to manage your business’ documents? Document scanning from Modern Image USA is the most secure, cost-efficient way to replace bulky filing cabinets and endless papers with an electronic filing system.

If you’re for the best document scanning in Washington, DC, Northern Virginia, and Maryland then call Modern Image USA. We have a 97% approval rating and are conveniently in Tysons Corner, allowing our team to easily service businesses throughout the DMV area.

Contact us to learn more or to schedule an estimate.

Document Scanning Services

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Why Choose Modern Image for Document Scanning?

  • Our scanners are all properly configured – hardware and software – for each customer project and the various documents that need to be scanned.
  • Our document preparation team ensures that every page will be scanable.  Staples, paper clips and other bindings are removed.  Sticky notes and other small pieces of paper are scanned and cropped to proper size.
  • We keep our scanners clean and pristine!  Each scanner is cleaned multiple times during the day to ensure your images are nearly perfect representations of the original.
  • Each page is scanned using a high-end scanner with special technology to detect mis-feeds and other scanning issues.
  • Each document is indexed with a unique file name, making it very easy for you to find the documents later.
  • Every page is scrutinized by our quality assurance team using a visual inspection.  Any page not meeting our stringent standards will be re-scanned.
  • Files are encrypted and delivered.  Safe and Secure!

The whole reason you want to scan your documents in the first place is to efficiently clean up the clutter on your desk or in your office.  Make more space available in the office files for growth.  Make things more readily findable via indexing. Think about it – document scanning is all about organization and reducing clutter. What are you waiting for?

If you have a big, one-time scanning project, you need to give us a call at Modern Image.  We have extremely competitive pricing available because we don’t have all of the overhead that other document scanning companies have.  Or maybe you have a need for regular scanning, we can arrange for weekly, bi-weekly, or monthly pick ups.  We can also handle up to extremely large document collections (10,000,000+ pages).

Common Reasons To Digitize Your Documents

SIGNIFICANT COST REDUCTIONS – Most organizations who start scanning do so to realize significant cost reductions, particularly those associated with:

  • Managing and storing Medical Records
  • Managing and storing Financial Records
  • Photocopying
  • Faxing
  • Physical storage space
  • Shipping
  • Expenses
  • Employees
  • Overtime
  • Courier services
  • Administrative costs (such as filing and retrieving)
  • Legal document production

LEGAL COMPLIANCE – Organizations of all sizes now must comply with laws such as the Health Insurance Portability and Accountability Act (HIPAA) and Sarbanes-Oxley, and FOIA requests or audits. Many of these regulations provided an initial grace period for smaller businesses, but the time to comply is now at hand. This has created a need to implement document retention policies and strategies and to seek technology that can help manage all business information more efficiently.

DISASTER RECOVERY –  We are living in a time when there is an unprecedented number of natural disasters including tsunamis, hurricanes, earthquakes and tornadoes. When taken in concert with man-made disasters including fire or terrorism, large, medium and small businesses are greatly impacted. Unless the organization has a fully implemented disaster recovery plan, it is likely its operations will be shut down. Inc. Magazine reported “that 75 percent of SMB’s (Small and Medium-Sized Businesses) have no disaster recovery plan and that 40% never reopen after a disaster.” According to market analyst firm, Gartner Group, “50 percent of SMB’s will go out of business within three years if lost data can not be recovered within 24 hours.”

These staggering percentages are forcing SMB’s to consider digitizing their paper information assets for ready retrieval, while storing paper off-site to ensure the physical protection of their information and ensure business continuity, should they experience a data storage disaster.

Request an Estimate Today

Ready to get started? Request an estimate online or call now for more information about our document scanning services in Washington, DC, Northern Virginia, and Maryland.